Date, time and location: 5pm 10/10/2021 online via Google meet

• Incident Review
• Directors' report on previous year
• BOTLab C.I.C. 2019-2020 accounts
• Special resolution to update constitution with companies house
• Rules updates to match new building
• Proposal to archive the google group and move to a Discourse forum
• Appointment of new directors
• AOB

Fire alarm has gone off a couple of times. Thank you for always reporting this.

We've got a fantastic metal lathe sitting in the workshop. Let's put it to use! The framework for this will be as follows:

1. Get the late running properly - DONE (thanks Russ)
2. Allow competent people to use the lathe
   1. Competence to be judged as:
      1. Having completed some sort of training (e.g. at college/university/apprenticeship) AND
      2. Having successfully made something on a metal lathe AND
      3. Having a fundamental understanding of lathe safety AND
      4. Are willing to contribute (even in a small way) to the development of an induction
   2. If you believe you are competent, please email the directors on directors@bristolhackspace.org, convincing us of the fact that you meet the criteria.
   3. If we agree that you meet the criteria, we'll email you an access code for the power switch.
3. Competent people start to use the lathe, with the hope that they can create an induction, and start teaching people within ~3 months
4. Anyone able to request an induction, like any other tool

The team working on a proposal for the metal workshop have been swamped with work in their day jobs, so haven't had time to create it. Therefore, we need a working group to come up with a proposal for a “minimum viable workshop”. If you are interested in being part of the working group, please email alex@bristolhackspace.org, I will arrange some meetings to divvy up the work of creating the proposal.

Proposal to create a discourse forum to become the Hackspace’s primary means of communication. The Google group will be archived in read only status.

Discourse offer free hosting to certain non profit entities via case by case application, however in the event we are not Discourse can be hosted within existing web budgets.

As per board meeting (14/09/2021), we are increasing the size of the board to seven members

• Treasurer - Everything financial, reimbursing purchases, arranging annual accounts
  • Nick G Standing
• Membership - maintain the membership database, responsible for the onboarding process
  • Fraser H Standing
• Facilities and Infrastructure - responsible for maintaining and improving the physical space and equipment within
  • Alex R standing
• Health and Safety - ensures all hackspace users remain safe, and that hackspace complies with relevant H&S legislation
• Community - fosters community cohesion and collaboration
  • Caitlin P standing
• Webmaster - maintains online presence - forum, website, social media feeds
  • Sam C standing
• Secretary - arranges members/board meetings, communicates with companies house, communication with membership, chases actions from meetings
  • Felix H standing

Note from Alex: role descriptions are as best I can remeber from discussions at the last board meeting. However, they were not formally agreed and minuted.