2021/09/14 BOTLab Directors' Meeting
Present
- Alex
- Felix
- Nick
Incidents
- None
Complaints
- The forum, again…
Proposals Review
- sharpening system
- air lines
Agenda
- From Duncan
- would like extinguishers in laser room
- update on fire safety of 3d printer
- car parking - some members still parking on forecourt. will become a problem for the other tenants
- AR - Metal lathe
- constructive discussion held on open night 2021/09/02 (Ryan, Alex, Felix, Marsh, Sam):
- membership have paid for lathe, and have been locked out of it for nearly 3 years. desire to be as permissive as possible, without a free for all leading to a safety incident
- propose some sort of self-certification i.e. people who already have experience using a lathe can declare this to the board, and get a padlock code
- the hope is that this will build a small body of members actively using it. This body of members can then create an induction
- pathway to general usage:
- Current status - not in use, but ready to use (accepting that improvements can be made, but the machine is functional)
- usage by people with experience only (unfair as novices are barred)
- keen beans create bare-minimum, safety only induction
- this is how not to die, now teach yourself the rest
- this opens up usage to all
- full “training” induction
- this lowers the barrier to usage
- AR - Is 5 the most appropriate number of board members?
- lots more work as we have grown as an organisation. Perhaps we should expand the board
- AR - Central heating
Minutes
- Complaints - [details redacted for privacy]
- Complaints against multiple people r.e. forum use
- Complaints upheld - breaking rule “be excellent to each other”
- Discussion lead to agreement on the following responses:
- Members who have already received a warning email will have their posts set to moderated for between 1 week and 1 month, depending on the quantity and severity of their transgression
- Members not already warned will receive a warning email
- Proposals
- Sharpener
- Passed
- Air line
- Passed
- Fire Extinguishers
- Out of date, Felix to buy them
- no proposal necessary as they are required safety equipment
- 3d printer fire safety query
- On review of technical docs:
- All relevant parts are CE marked
- Thermal runaway protection is included
- Metal Lathe:
- Members who wish to use the lathe whilst there is no induction in place must be able to justify their competence in writing to the directors
- e.g. “I am a machinist, using lathes professionally” “I was trained at university and have made…..”
- Alex to create framework around this, to be announced at AGM
- Pathway
- Let experienced members use the lathe - encouraging them to create a “minimum viable induction”
- Minimum induction must be safety, considerate use, how to make the most basic cut
- This can be offered to general membership
- Full “training” induction doesn't need to exist - 3D printer and CNC mill both require prior knowledge. Focus is safety and considerate use
- Agreed to raise board size to 7 directors, with named positions:
- Treasurer
- Membership
- Facilities and Infrastructure
- Health and Safety
- Community
- Webmaster
- Secretary
- Gas heating
- If we change the pipes, everything might need recertifying (according to Felix)
- Nick will check with Duncan and liaise with Chino
- Would need to be authorized at a meeting
- AOB:
- Nick - Meetings tweak
- If we can't get quorate or have nothing important to vote on, we should just make them members meetings, not general meetings
- Felix, lets make the meetings a bit more social
- Only required for constitution and t/cs, changes to proposals process.
- Every other month, we have a nice friendly social meeting
- If we need to vote on something quorally, we hold a general meeting
- Hopefully this makes them more approachable
- Plan agreed
- Cargo bike
- Concern that it is a liability risk
- Lets get ryan to address this as part of any proposal
- Want to encourage community projects like this
- AGM
- Date Agreed - Sunday 10th of october - afternoon
- Proposal system
- Needs updating
- To be brought to a general meeting (not agm)
- Lets have a good think about this
Actions
- FH - Write a post explaining action we're taking about the forum complaints
- Reminder about be excellent
- Alex - email the people complained about
- AR - Buy the sharpener! - complete,ordered 15/09/2021
- Fire extinguishers - Felix will buy as required
- Alex to text Duncan re fire safety - complete, discussed in person 16/09/2021
- Alex to create sign about parking and post on google group from hackspace account
- Ask Duncan to email nick if anyone is parking on the reg - complete, discussed in person 16/09/2021
- Alex to create formalised framework of competence required, to be announced at the AGM
- Buy code lock and send code to russ, jonny, directors
- Alex to email Ryan r.e. cargo bike - complete, discussed in person 16/09/2021
- Nick g to talk to Duncan re heating (does the system need recertifying) and liaise with chino
- Nick to create AGM announcement