Date/time and location: 7pm, 11 April 2017 at the Hackspace

• Change over committee
  • Companies House
  • Bank account
  • committee@ email address
• Email addresses for committee roles and being able to reply from those addresses
• BV Open Studios
  • Advertising contribution - how much?
  • Spring clean of space
• Incident reporting system/log book. Reviewing incidents as a standing agenda item for meetings.

• AA, DW (outgoing handover), IS, NG, RC, TS (minutes)

Director Handover

• Welcome Nick Gover and Russell Couper
• Note of thanks to outgoing Directors David Wyatt, David Henshall and Russell Dicken
• Registered new Directors with Compaines House & Unity Trust Bank

Roles Assigned

• NG Treasurer
• AA Membership
• TS Secretary

Hackspace committee focus for the upcoming year

• Agreed that membership engagement would be our primary goal
• IS & RC Membership Engagement Taskforce
• Continue with Monthly mailchimp campaign
• Re-enforce benfits of membership eg use of space, access to discussions
• Remove ex-members with Forum / email users and prune out of date contacts in Mailchimp
  • ACTION AA Cross-check members with BV and deactivate access cards
• Encourage member led events and meet-ups

Committee email address

• Current system redirects to individuals
• No oversight about if replies are sent
• Replies are only stored in individual Director's “Sent Items”
• No collective history
• External organisations will have individuals as contact points, future contact may be difficult
  • ACTION AA to contact existing email provider to enquire about a mailbox that saves emails and has shared access

New Website

• AA: Current website is not much used except to jump to wiki
• AA: demonstrated new website with streamlined automated membership signup system
• Built on Drupal and hosted by Pixel at bristolhackspace.org.uk - AA self-funded
• IS: Another channel of communication could cause confusion / fragmentation of members engagement
• IS would want diary and photo stream on any new site
• TS: Opinions differ about how best to receive info - can the Forum recently created by Kaspar be integrated to new site
• RC: Receiving digest emails is useful - can that be integrated / kept
• Retiring some old lists could encourage member movement to new space

BV Open Studios

• Voted to increase contribution by extra £25 (total £30) in respect of size of active membership.
  • ACTION TS to initiate bank transfer
• IS: Lights are in poor state
• TS: Replace all tubes to create even lighting
• RC: Some starters required
  • ACTION TS buy tubes from Screwfix
• RC: The space is scruffy and needs a deep clean before BV Open Studios
  • ACTION RC to create event on new website to publicise

Safety

• Member noted and rectified an over-hanging crate above soldering station
• Indicent Log book and email address created to catch items for future discussions at meetings
  • ACTION TS contact email provider to create a redirect for incident@bristol.hackspace.org.uk to go to committee
  • ACTION TS put log book on first aid station in G11

AOB

• Meeting with Landlord Robert after BV open weekend.
• Discuss - Adding sockets in G10 & CNC sound booth risk assessment
• IS also discuss door lock situation
  • ACTION IS ongoing from previous meeting