• Changing BOTLab registered address
• Allocating roles to committee members
  • Delegating admin responsibilities
  • Selection of Chair
• Reviewing Hackspace insurance cover
• Storage for members (putting the plan into action)
• Signing forms for access to online banking
• Data Protection
• Self closing door
• Key card review
• Laser cutter agreement
• Open Studios charge - £20
• Any other business

Matt Venn, David Henshall, David Wyatt (minute-taker)

• Changing BOTLab registered address
  • MV to check with Penny whether it's OK to use BV Studios - if so, DFW will change the address with Companies House
• Allocating roles to committee members (Delegating admin responsibilities Selection of Chair)
  • DW has compiled a list of admin roles in BOTLab - he's happy to keep doing treasurer job
  • MV happy to continue with event organising
  • Other committee: please put initials by tasks you would be interested in doing
  • And start doing them straight away!
• Reviewing Hackspace insurance cover
  • expires 14 November 2013
  • DH would prefer an insurance policy specifically for voluntary groups - current policy describes other members as if they're “employees” of committee rather than fellow members!
  • MV chose insurance because he's got personal insurance from them and asked them specifically for our needs
  • DH: esp. important in light of interest from teenagers etc.
  • DH will find alternative options and compare with existing policy
• Storage for members (putting the plan into action)
  • 35l box plan
    • Can order stuff delivered to BV Studios - couriers just ring the bell and we (or others) will let them in
    • But we think we should postpone actually setting this up until after the shelves are up!
  • A more general item: arrange a working weekend for space refurbishment!
    • DH: set a date first and then plan up to that! ~3 weeks time - DW will set up a doodle and rest of committee will encourage members to join in
    • Tasks include:
      • Paint area of bare floor
      • Build shelving units - need to fabricate some sort of metal joiner for “ends” of shelves and obtain wooden panels to go in them
      • Build bench along soldering iron wall (?)
      • Tip run
      • Sort “to hack” items
    • Need a budget for expenses
• Signing forms for access to online banking
  • DH has signed - others can be added later
• Data Protection
  • Delayed until next meeting - DFW to research/prepare
• Self closing door
  • Discussed at members' meeting
• Key card review
  • Discussed at members' meeting
• Laser cutter agreement
  • Discussed at members' meeting
• Open Studios charge - £20
  • Need to pay it, and repay hackspace members who paid it before - DFW to sort
• Any other business