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policies:drafts:membership [2025/09/01 19:21] – felixpolicies:drafts:membership [2025/11/23 21:57] (current) – matt
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-====== DRAFT Membership Policy ======+====== OLD Membership Policy ======
  
 ==== Who Can Be a Member? ==== ==== Who Can Be a Member? ====
  
-Bristol Hackspace is a diverse and inclusive organisation where membership is open to everyone, regardless of their background, race, ethnicity, sexuality, gender identity, or disability, and provided it is safe and legal. On the grounds of safety we do not accept membership from those under 18.+Anyone who is 18 or over can be a member of the Hackspace, unless they have previously be banned.
  
-Memberships are issued for named individuals only. We do not currently offer corporate, shared, or family memberships. We are happy to accept members whose memberships are paid by a sponsoring organisation, but these memberships are still solely for the use of the named individual. Members are welcome to bring [[manual:guests|guests]] to the Hackspace, including children.+Memberships are issued for named individuals only, we do not offer corporate, shared, or family memberships. You can bring your friends and family members as guests, please see [[manual:guests]].
  
-We aim for new memberships to always be available for those interested, but should demand exceed capacity, membership will be limited by way of waiting list. Membership opportunities will then be offered on a solely first-come-first-served basis, with no other selection or qualifying criteria in place.+We are happy to accept members whose memberships are paid by a sponsoring organisation, but these memberships are still solely for the use of the named individual.
  
-==== Your Membership Fee ====+==== Becoming a Member ====
  
-Your membership payment is a rolling monthly fee paid by direct debit or standing order. We operate a 'pay what you think the service is worth' fee structure with a suggested total figure of £15 per month. We do not accept payment in goods or services, or in cash.+To become a member, you need to: 
 +  * Visit the Hackspace on a Thursday open evening, to have a look round our space meet some of our members. 
 +  * Fill in our application form with your details and accept our Terms and Conditions. 
 +  * Set up a monthly payment for your membership fee (£15 p/m recommended). 
 +  * Make a one-off payment (£5) for your keycard. 
 +  * Return to Hackspace for onboarding, with valid photo ID.
  
-Bristol Hackspace aims to be accessible to as many people as possible, including those with reduced or irregular incomes. If you need to discuss the affordability of membership, please get in touch.+When you return, we will check your application form, your ID, and that your payments have arrived. If everything is in order, congratulations! You are a Hackspace member. We will then: 
 +  * Issue you a keycard. 
 +  * Give you a space onboarding. 
 +  * Add you to our members forum.
  
-Your monthly membership fee, and any additional donation recieved as part of your regular monthly payment, is treated as unrestricted funds and used towards the charitable aims of Bristol Open Technology Lab, which include the provision, upkeep, and improvement of the Hackspace and it's equipment.+==== Accessing the Hackspace ====
  
-As a member of Bristol Hackspace, we also ask that you donate some of your time towards the upkeep and improvement of the Space, proportionate to your use. This community involvement is how we are able to keep our suggested donation low.+Your keycard grants you 24/7 access to Hackspace. 
  
-==== Becoming a Member ====+We charge a £5 issuance fee per keycard, including replacements. If your card is lost of stolen, please tell us as soon as you can so we can cancel it.
  
-To become a member, you need to: +If your membership payments fall into arrears, we may deactivate your card until this is remedied. 
-  * Visit the Hackspace on one of our joining events, usually run on Thursday evenings. + 
-  * Fill in our application form with your details, accept our Terms and Conditions, and provide valid proof of address and identity. +Please don't mark your keycard with "Hackspace" or the address, as this makes it very easy to break in if you drop it in the surrounding streets. 
-  * Set up a monthly payment for your membership donation (£15 per month recommended), and make a one-off payment (£5) for your keycard. + 
-  * Complete an onboarding session explaining how to use the space safely.+==== Your Membership Fee ==== 
 + 
 +Your membership is a rolling monthly subscription, paid by direct debit or standing order. The amount you pay is your choice, relative to the amount of use feel you get from the space. Our suggested payment is £15 per month. 
 + 
 +Bristol Hackspace aims to be accessible to as many people as possible, including those with reduced or irregular incomes. If you need to discuss affordability, contact the directors.  
 + 
 +We do not accept payment in services or by any means other than monthly direct bank transfers.
  
 ==== Ending Your Membership ==== ==== Ending Your Membership ====
  
 To end your membership, you need to: To end your membership, you need to:
-  * Inform the Hackspace. +  * Inform the directors. 
-  * Cancel your payments. +  * Cancel your standing order. 
-  * Return your keycard.+  * Return your door card.
  
 Your membership will expire exactly one month after your last payment was received. Please remember to take any project materials you have stored at Hackspace away with you. Your membership will expire exactly one month after your last payment was received. Please remember to take any project materials you have stored at Hackspace away with you.
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 ==== Termination of Membership ==== ==== Termination of Membership ====
  
-The trustees can terminate your membership if they decide your continued participation is harmful, or likely to be harmful, to the Hackspace or other members. This may be as a result of:+The directors can terminate your membership if they decide your continued participation is harmful, or likely to be harmful, to Hackspace. This may be made as a result of:
   * An investigation into formal complaints made against you.   * An investigation into formal complaints made against you.
   * You failing to respond to multiple requests to settle a significant debt to Hackspace.   * You failing to respond to multiple requests to settle a significant debt to Hackspace.
   * Your membership payments having stopped.   * Your membership payments having stopped.
  
-The trustees will give at least 21 days' notice of a meeting where sanctions such as terminating your membership is up for discussion. This is to allow you reasonable opportunity to make representations in advance. In exceptional circumstances the trustees may ask that you do not use the Hackspace until a decision has been made.+A resolution to terminate a membership must have the support of a strict majority of the directors to pass. 
 +Termination takes immediate effect, unless by the grace of the directors.
  
-A resolution to terminate a membership must have the support of a strict majority of trustees to pass. Termination takes immediate effect, unless by the grace of the trustees.  +The directors will give at least 14 days notice of a meeting where sanctions such as terminating your membership is up for discussion. This is to allow you reasonable opportunity to make representations in advance. In exceptional circumstances the directors may ask that you do not use Hackspace until the decision has been made.
- +
-A person who has previously had their membership terminated may re-join as a member only with written permission of the trustees. Notice of a decision on such a request will be given within 21 days of the request being received by the trustees.+
  
 For more information about termination of membership, see our [[policies:complaints|Complaints Policy]]. For more information about termination of membership, see our [[policies:complaints|Complaints Policy]].
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 ==== Members’ Rights and Liability ==== ==== Members’ Rights and Liability ====
  
-By becoming a member of Bristol Hackspace you become a voting member of Bristol Open Technology Lab, the incorporated entity that controls Hackspace. This gives you the legal right to vote at general meetings and other rights in accordance with our policies, for example putting forward or supporting purchase proposals.+By becoming a member of Bristol Hackspace you become a voting member of Bristol Open Technology Lab C.I.C., the incorporated entity that controls Hackspace. This gives you the legal right to vote at general meetings and other rights in accordance with our policies, for example putting forward or supporting purchase proposals. 
 + 
 +As Bristol Open Technology Lab C.I.C. is a company limited by guarantee without share capital all members, and persons who have ceased to be a member within one year, carry a financial liability in the unlikely event the company is wound up due to insolvency. The amount of this liability is a maximum of £1 (one GBP) per member, if demanded by the administrator of Bristol Open Technology Lab C.I.C. 
 + 
  
-In the unlikely event the organisation is wound up due to insolvency, members are not personally liable for any outstanding debt Bristol Open Technology Lab may have. 
  • policies/drafts/membership.1756754506
  • Last modified: 3 months ago
  • by felix