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--- governance:meetings:2025:q4 [2025/10/27 19:37] – samp20
+++ governance:meetings:2025:q4 [2025/10/27 19:59] (current) – samp20
@@ Line 139: / Line 139: @@
 **Vote to re-open proposals for completed rooms only: Unanimous. Proposals will come from our savings if approved.**
+==== Payment changes ====
+Refer to the agenda for the details.
+Will members need to sign a form for this?
+We are not implementing gift aid yet. We could claim that in the future,
+Is this affected by the charity process?
+No. We wanted to bring it forward to help with the VAT issues.
+Reasonable market rate. If we can't afford it, is is reasonable?
+HMRC doesn't care if we make a profit/loss. The market is other Hackspaces who are also implementing similar minimum.
+Most Hackspaces offer an affordable tier.
+Payments will still be a single payment.
+We just need to make the minimum tier clear alongside the others.
+Paying the supporter tier does not get you priority or any other benefits over standard or supported.
+**Vote for payment changes: unanimous.**
+==== New tools for electronics area ====
+Over the past few weeks stuff has re-appeared and the list has now turned into a nice-to-have instead of essential.
+It's worth re-reviewing the list to categorise into:
+  * Maintenance
+  * Consumable
+  * Proposal
+This is a task for the committee too.
+==== PC upgrade required ====
+Our PCs are shit and likely not Windows 11 compatible.
+There are several people offering free PCs.
+There are many issues with Windows 11, but many workarounds too.
+==== Bin capacity outside ====
+The bins outside are full most weeks making it difficult to take rubbish out.
+A lot of the stuff has been move related. We should wait and see before looking at a second bin.
+We should get some new indoor bins from the room move budget.
+==== Missing equipment ====
+The random orbital sander went missing. Committee have bought a replacement.
+It's really sad to see tools go missing just like that.
+Some tools temporarily go missing in vehicles outside.
+We don't get stuff going missing that often.
+Shrink rate in retail is far larger than Hackspace. We are actually quite good in comparison.
+Budget for replacements is maintenance. Roughly £100/month. Most of this is actually for broken stuff.
+Signage is coming to the top of the committee/trustee list.
+Does everything have a space?
+This is part of the room move. We're not there yet but getting closer.
+==== Welding warning light ====
+You don't need a light outside as (welding) light follows the inverse square law (you don't have to be that far away for it to be safe again).
+The welding induction requires a curtain.
+We should add signage to the curtain so random people aren't tempted to peek around it.
+If you don't know the Hackspace you won't know what the warning light means.
+==== Elections ====
+**Vote Aaron for the web role: unanimous.**
+==== AOB ====
+=== Metal shop expansion ===
+Can we expand the hot works?
+Theoretically yes as the wall was made to be movable.
+Matt to put out a room usage survey for the next meeting as we may get new rooms at the beginning of next year.
+How we expand the metal shop will be on there.
+=== Keeping the place clean ===
+It's time to step up. For new members it's not obvious.
+We could have some sort of orientation induction.
+This is your space, look after it.
+We could put up some posters too to remind people.
+A lot of this comes under H&S. Kit is doing a great job getting the Wiki, risk assessments and inductions aligned.
+Inductions are all computerised now. We have lost the personal aspect.
+The forum is not accessible to everyone for reporting issues.
+We could provide an option on the portal.
+We can implement a tag system to mark out of service equipment.
+Would it be possible/useful to post faces of helpful on the forum?
+We could do, or pictures on the wall.
+Committee have put plaques on rooms thanking people who have been instrumental in helping with the room moves. They aren't afraid to keep adding more <3