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governance:meetings:2025:q1.5 [2025/02/07 11:40] – samp20governance:meetings:2025:q1.5 [2025/02/20 20:38] (current) – samp20
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 This is exactly as the title says. See the [[https://bristolhackspace.discourse.group/t/proposal-reduce-the-project-box-renewal-from-6-months-down-to-3/3623|forum post]] for more information. This is exactly as the title says. See the [[https://bristolhackspace.discourse.group/t/proposal-reduce-the-project-box-renewal-from-6-months-down-to-3/3623|forum post]] for more information.
 +
 +
 +== Minutes (draft) ==
 +
 +=== Proposal for Expanding into the Upstairs Rooms ===
 +
 +
 +Two rooms available now. Third in a few month's time (1st May).
 +
 +Accessibility mitigations:
 +- Continuious handrails both sides
 +- Change mens bathroom to gender neutral as it's the most accessible
 +- Evacuation chair if possible
 +- Grippier stair treads
 +
 +For screen printing a sink required for cleaning prints. Possibility to use downstairs "kitchen". Difficult to run plumbing elsewhere.
 +
 +Votes for the proposal as it stands:
 +All in favour
 +
 +Vote for amendment for bowling alley:
 +3 in favour
 +4 abstain
 +everyone else against
 +
 +=== Proposal: New Project / Materials Storage System ===
 +
 +
 +We want the material storage to be short term for projects in progress. Currently it appears to be used for more long term storage.
 +
 +Would you be interested in providing canoe storage (pulley system from the ceiling). Short answer... No. We don't want people hanging anvils from the ceiling.
 +
 +Wouldn't use the Hackspace as there currently isn't any space to leave a glueup to dry.
 +
 +Only concern is a project may be running for months. Is it first come first serve?
 +- The idea is you can only have one booking at a time
 +- We were considering a library type system. You can renew a maximum number of times. Can keep renewing unless somebody else has expressed an interest in reserving that slot.
 +
 +How configurable are the cubbies:
 +- We can add or remove bits as needed. Will be a bit of trial and error.
 +
 +What do we do with materials that have been left without booking, or still there after expiry?
 +- The current issue is you lose track of what materials you have.
 +- Hoping the new system will make it easier to remember.
 +- System could send email reminders when your space has expired.
 +
 +Could we look at getting a wood bin for if, despire all efforts, there's still stuff left behind:
 +- We could re-implement a last-chance rack
 +
 +This is still a good few months away from happening
 +
 +Vote
 +2 abstain
 +1 no
 +everyone else yes
 +
 +
 +=== Proposal: Project Box Size Vote ===
 +
 +
 +Tangent back to previous vote. It would be possible to have space specific storage cubbies, for example 3D printer filament or fabric related storage.
 +
 +What about mixed sizes?
 +- It'll end up with 99 people having a bit box and everyone else being stuck with the small box. Doesn't solve the fairness issue
 +- Doesn't solve the issue of finding space for more boxes if we keep the bix boxes
 +
 +What will happen to the old boxes:
 +- Some will get repurposed for storage of consumables.
 +- Others we could sell on second-hand.
 +
 +How many people would actually need a box, and what size would we need to meet that?
 +- Approximate guess is about 1/3 of members would need a box
 +- The 12L would allow us to reach the 1/3 target.
 +- As we get more room elsewhere there's the possiblity of expanding this
 +
 +How will we migrate people to the new boxes
 +- Could let them naturally expire
 +- Could also set a hard deadline. 
 +    - Unlikely to be needed as it'll likely be a slow process anyway.
 +
 +Why can't you ask someone to renew your box for you
 +- You need to blip your card
 +
 +Vote:
 +
 +6L: 2
 +12L:28
 +18L: 1
 +Abstain: 2
 +
 +
 +=== Proposal: Reduce the project box renewal from 6 months down to 3 ===
 +
 +
 +The project boxes currently have indefinite renewal. There's not currently a proposal to change this system.
 +
 +Vote:
 +
 +6 months: 6
 +3 months: 21
 +Abstain: 3
 +
 +
 +=== Any other business ===
 +
 +
 +How are we going to pick the room leads?
 +- We're hoping members will put themselves forward
 +
 +
 +How can we keep the electronics desks cleaner?
 +- Benches are too deep that encourage you to leave shit along the back.
 +- Take a picture of the clean bench saying "leave it like this".
 +- Nearby bins.
 +- Rather than just moving the electronics area, we build a new area that's better suited.
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