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--- governance:meetings:2025:q1.5 [2025/02/07 10:44] – created samp20
+++ governance:meetings:2025:q1.5 [2025/02/20 20:38] (current) – samp20
@@ Line 21: / Line 21: @@
 The above is a very brief summary of the proposal. See the [[https://bristolhackspace.discourse.group/t/proposal-for-expanding-into-the-upstairs-rooms/3609|full proposal on the forum]] for more details.
+=== Counter-proposal for Expanding into the Upstairs Rooms ===
+A counter proposal was submitted which plans to convert the long room into a bowling alley and keep the "Squash Court" rooms as actual squash courts. See the [[https://bristolhackspace.discourse.group/t/proposal-for-expanding-into-the-upstairs-rooms/3609/18|forum post]] for more details.
 === Proposal: New Project / Materials Storage System ===
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 This is exactly as the title says. See the [[https://bristolhackspace.discourse.group/t/proposal-reduce-the-project-box-renewal-from-6-months-down-to-3/3623|forum post]] for more information.
+== Minutes (draft) ==
+=== Proposal for Expanding into the Upstairs Rooms ===
+Two rooms available now. Third in a few month's time (1st May).
+Accessibility mitigations:
+- Continuious handrails both sides
+- Change mens bathroom to gender neutral as it's the most accessible
+- Evacuation chair if possible
+- Grippier stair treads
+For screen printing a sink required for cleaning prints. Possibility to use downstairs "kitchen". Difficult to run plumbing elsewhere.
+Votes for the proposal as it stands:
+All in favour
+Vote for amendment for bowling alley:
+in favour
+abstain
+everyone else against
+=== Proposal: New Project / Materials Storage System ===
+We want the material storage to be short term for projects in progress. Currently it appears to be used for more long term storage.
+Would you be interested in providing canoe storage (pulley system from the ceiling). Short answer... No. We don't want people hanging anvils from the ceiling.
+Wouldn't use the Hackspace as there currently isn't any space to leave a glueup to dry.
+Only concern is a project may be running for months. Is it first come first serve?
+- The idea is you can only have one booking at a time
+- We were considering a library type system. You can renew a maximum number of times. Can keep renewing unless somebody else has expressed an interest in reserving that slot.
+How configurable are the cubbies:
+- We can add or remove bits as needed. Will be a bit of trial and error.
+What do we do with materials that have been left without booking, or still there after expiry?
+- The current issue is you lose track of what materials you have.
+- Hoping the new system will make it easier to remember.
+- System could send email reminders when your space has expired.
+Could we look at getting a wood bin for if, despire all efforts, there's still stuff left behind:
+- We could re-implement a last-chance rack
+This is still a good few months away from happening
+Vote
+abstain
+no
+everyone else yes
+=== Proposal: Project Box Size Vote ===
+Tangent back to previous vote. It would be possible to have space specific storage cubbies, for example 3D printer filament or fabric related storage.
+What about mixed sizes?
+- It'll end up with 99 people having a bit box and everyone else being stuck with the small box. Doesn't solve the fairness issue
+- Doesn't solve the issue of finding space for more boxes if we keep the bix boxes
+What will happen to the old boxes:
+- Some will get repurposed for storage of consumables.
+- Others we could sell on second-hand.
+How many people would actually need a box, and what size would we need to meet that?
+- Approximate guess is about 1/3 of members would need a box
+- The 12L would allow us to reach the 1/3 target.
+- As we get more room elsewhere there's the possiblity of expanding this
+How will we migrate people to the new boxes
+- Could let them naturally expire
+- Could also set a hard deadline.
+    - Unlikely to be needed as it'll likely be a slow process anyway.
+Why can't you ask someone to renew your box for you
+- You need to blip your card
+Vote:
+L: 2
+L:28
+L: 1
+Abstain: 2
+=== Proposal: Reduce the project box renewal from 6 months down to 3 ===
+The project boxes currently have indefinite renewal. There's not currently a proposal to change this system.
+Vote:
+months: 6
+months: 21
+Abstain: 3
+=== Any other business ===
+How are we going to pick the room leads?
+- We're hoping members will put themselves forward
+How can we keep the electronics desks cleaner?
+- Benches are too deep that encourage you to leave shit along the back.
+- Take a picture of the clean bench saying "leave it like this".
+- Nearby bins.
+- Rather than just moving the electronics area, we build a new area that's better suited.