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--- governance:meetings:2024:q2 [2024/03/19 20:06] – samp20
+++ governance:meetings:2024:q2 [2024/11/19 21:42] (current) – external edit 127.0.0.1
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 ==== Committee report ====
-  * **Access control system update** - Sam P
   * **Financial update**
+  * **Access control system update** - Sam P
@@ Line 21: / Line 21: @@
 ==== Open proposals ====
+  * Planer Thicknesser
+  * Screen printing press
+==== AOB ====
+=== Create official process for amending consumables ===
+A proposal has been made for the phrasing of this process:
+  * If the committee is made aware of a new consumable, either through a proposal or otherwise, they may hold a vote to get this consumable approved. A majority vote from the committee is required for this approval to pass.
+=== Committee re-election ===
+A new committee needs to be elected. Currently the following people are running for the comittee elections:
+  * Finance: Nick G
+  * Safety: Matt G
+  * Infrastructure: Sam P
+  * Membership: Fraser H
+  * Community: Marsh
+  * Web: Chris C
+  * Supplies: Dave W
+=== Sending of minutes via email ===
+Should we send the minutes, or a summary of key decisions after general meetings?
+=== Review trial of single bandsaw blade size ===
+=== YouTube channel ===
+We have a YouTube channel! Can you help?
+=== Bristol Communal Modular (BCM) are now an unincorperated association ===
+Jas to give an update on recent changes.
 ===== Meeting Record =====
+The following members attended this meeting:
+In Person
+  * Damian Adil
+  * Matt Glasspole
+  * Felix Howitt
+  * Vickki Howell
+  * Fraser Howell
+  * Marsh
+  * Sam Partridge
+  * Kathryn Proctor
+  * Sammy C
+  * Jasmine
+  * Aaron
+  * Stuart
+  * Bill
+  * Nat Hough
+  * Chris C
+  * Stefan
+  * Ollie
+Online
+  *  Alex Rowe
+  *  Richard Lawrence
+  *  James Millard
+Proxies
+  *  John H
+  *  Eimear
+  *  Will Chance
+  *  Gareth
+  *  Christian Eaton
+  *  Caitlin
+  *  Drew
+  *  Dave Weldon
+==== Trustee report ====
+=== Charity update ===
+Application has been sent. Waiting on charity commissioner for response. There are 3 possible outcomes:
+  * Outright rejection
+  * Rejection but can re-submit with clarifications to questions
+  * Accepted
+The most likely is the second option.
+=== Financial update ===
+Nick G was not present to give a trustees financial update.
+==== Committee report ====
+=== Access control system ===
+The system has now been live on the mitre saw and table saw for a few months. No major issues and considered an improvement over the padlocks by those present in the meeting.
+Plan is to roll the system out to the table router and wood bandsaw.
+**Action on Sam P to gather usage statistics for the next members' meeting**.
+=== Financial update ===
+Nick G was not present to give a committee financial update.
+==== Incidents ====
+=== Smouldering in table saw ===
+There was a buildup of sawdust and the saw blade was blunt. Suspected that members were not using the bottom extraction. **Action to update the quiz and wiki to require bottom extraction**.
+==== Complaints ====
+There were some complaints around code-of-conduct violations on the forum.
+==== Proposals ====
+=== Planer thicknesser ===
+Two options were proposed, an Axminster and a Charnwood planer thicknesser. An initial vote was held to decide which one members preferred. **Majority voted for the Charnwood and two abstained.**
+**A vote to purchase the Charnwood and accessories was held. This vote passed unanimously.**
+=== Screen printing press ===
+There was a vote to accept the screen printing press donation on the following conditions:
+  * Members provide their own printing mesh screens.
+  * An auxillary proposal is created and approved to purchase the following auxillary items:
+    * Box for inks
+    * Table cloth
+    * String/clothes line for hanging prints
+    * Pegs
+**The vote for the above passed unanimously.**
+==== Any Other Business ====
+=== Amending consumables purchase process ===
+**A vote was held to allow the committee to update the consumables according to the rules presented in the agenda. This vote passed unanimously.**
+=== Committee re-election ===
+No members besides the current committee put their name forward. The process went as follows:
+  * Meeting attendees were asked if there were any objections to the current committee. **There were no objections.**
+  * A vote was held to approve a block vote to re-elect the same committee. **This vote passed with majority except one.**
+  * A block vote was held to re-elect the same committee. **This vote passed with majority except one.**
+=== Sending of minutes via email ===
+It was proposed that we should send minutes after the meeting to all members via email. There were the following comments:
+  * There was a worry about drowning out important updates.
+  * There was a concern about email limits with Mailchimp. Sending more than two emails a month would exceed the free tier.
+    * This was deemed to be manageable for now and we could pay if absolutely required. Shouldn't be an issue once we move to Google Workspace.
+  * The meeting outcomes could be put on the rotating display by the main door.
+  * It's important to keep members up to date about big changes at meetings.
+  * The forum can be difficult to use for some members.
+**There was a vote for the committee to send a reminder email before a members' meeting and a summary email after the meeting. The vote passed unanimously.**
+=== Review trial of single bandsaw blade ===
+Trial has gone well over all. There was a minor issue with a loose belt on the motor on one or two occasions. No objections to carry on with the trial.
+=== YouTube channel ===
+Marsh has started using the Hackspace YouTube channel. They have put out a call for help to provide videos, content etc for the channel. Also a request for links to shitty life hack videos that we can react to.
+=== Bristol Communal Modular (BCM) update ===
+BCM have become an unincorperated organisation and now have their own code-of-conduct policy. Jas to send links with details.
+The Hackspace committee are more than happy to provide help to BCM where needed, for example purchasing more soldering irons for workshops.
+=== Bandsaw online induction ===
+Nat has written an induction quiz. **Matt G will review and approve/make changes as required. Sam P to build an access control box to wire into the bandsaw.**
+=== Storage discussion ===
+There were many points raised. Below is a summary of these:
+  * Members in attendance seemed generally happy with the current rules.
+  * Suggestion of regular disposal.
+    * This puts extra workload on committee. Rules are written such that anyone can help manage storage/remove expired items.
+  * Recent purge seems to have installed fear in members and storage area is still tidy.
+  * Materials are stored at your own risk anyway regardless of rules.
+  * Some members would feel better if it was easier to contact others if their stuff has to be moved.
+    * This can be done by cross-referencing the name on the label to the forum, but there's still some friction with this.
+  * Suggestion to improve donation rack to be more accessible. Sam P will look into a proposal to move the lab bench at the next members' meeting.
+  * There are safety/accessibility issues when the rack is over-filled.
+  * There was a suggestion to alter the wording on the stickers to make it clearer that your materials have no protection after the expiry date.