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--- governance:meetings:2024:q1 [2023/12/23 10:59] – samp20
+++ governance:meetings:2024:q1 [2024/11/19 21:42] (current) – external edit 127.0.0.1
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   * Discourse check.
+----
+**Election of committee member for supplies**
+  * I have resigned from the committee. Therefore, the position is vacant if anyone would like to run for it - Alex R
 ----
 **AOB**
+  *  Discussion about the wood bandsaw. - Sam C
 ===== Meeting Record =====
-==== Minutes =====
+==== Trustee report ====
+  * Felix has submitted charity application. Charity Comission has given us many more questions to answer.
+  * No detailed report available, but finances are looking healthy.
+==== Committee report ====
+=== Hot works area ===
+Alex and Felix were working on this but unfortunately they're busy so we're looking for volunteers to finish the project, mainly just painting and installing the apark arresting grill. Dave W has offered to help out.
+=== Access control system ===
+The table saw trial has been in place for over a month now with no major issues. Sam P is working on a productised version of the system which will probably be another month or so, but suggested we may want to do a hybrid system with padlocks to get other machines on the system and clear the backlog.
+A comment was made that people may want to do the induction quizes remotely and that there may be a capacity issue with a single PC.
+=== Storage reminder ===
+Reminder of the new sorage rules (30 days short stay, 90 days project box). There has been a minor improvement with the new system, but the storage area is still quite full.
+==== Complaints ====
+None
+==== Proposals ====
+=== Wood shop reorganisation ===
+See proposal on forum for specific details.
+The aims are:
+  * Remove rubbish storage (broken drawers).
+  * Free up bench space.
+  * More tools on the extraction system.
+  * Better signage.
+  * Create a fancy hand tool cabinet.
+  * Move power tools to underneath the new bench.
+We will be winging it slightly on the storage. Will figure out specifically where to put stuff on the day.
+Question: what do we do with the step at the back of the room? Currently there's no plan, but maybe consumables could live there.
+There was a suggestion to redo the dust extraction at the same time as it's currently leaky and the best time to do it. General agreement here.
+It was noted the CNC will be rough on the extraction. Ensure in induction that extraction is emptied both before and after using the CNC.
+A vote was held for this proposal. Majority voted yes, 1 abstained. **This proposal passed**.
+=== Wood CNC ===
+Fraser described the wood CNC (see the forum post for details as it was mostly a repeat of that).
+Question: what is bitrunner? It's an addon that allows the CNC to control the router power.
+Question: what will the induction look like? Refer to Carbide3D for most of the training. Can probably be an online induction due to the interlocks that will be installed.
+Question: Will there be any import duties? Luck of the draw unfortunately.
+Caitlin says it's the best proposal she's ever seen.
+A comment was made that the CNC must be attended due to how quickly things can go wrong.
+Question: Is it a UK supplier for the bits? Yes: Ooznest.
+Question: Can the software be run elsewhere? Carbide Create can be run anywhere, yey. Carbide Motion is only for the machine.
+Question: Will users be trusted with non-default bits? Users should do their own research and try and use defaults where possible, but must at least understand the limitations when using their own (for example a down cutting bit will put additional load of the machine, so may have to cut slower).
+Question: Will the materials be limited? Yes. Wood and maybe plastic only for now.
+Question: Can the metal CNC be used for wood? No. Wood dust will contaminate the bearings. Cutting fluids etc will contaminate the wood too.
+The committee did consider the wood CNC in the CNC room however there were a few issues with this:
+  * No room ventilation which would lead to dust buildup.
+  * Noise due to close proximity to the main room.
+  * No extraction system. Would have to install a separate system just for this tool.
+A vote was held for this proposal. Unanimous yes! **This proposal passed**.
+==== Election of commitee member for quartermaster ====
+Alex has resigned. Dave W nominated for the role. Unanimous vote yes for **Dave W to become the new quartermaster**.
+==== Any other business ====
+=== Bandsaw ===
+What do we think of the bandsaw? Many responses including:
+  * It's crap.
+  * It doesn't cut straight.
+  * Feels like it's trying to do the job of two saws:
+    * Resawing.
+    * Delicate work.
+  * Maybe someone putting something too dense runining the blade setting.
+  * Faff to change blades
+  * Issue with the design using guide plates instead of bearings.
+There was much discussion about whether to dispose of it. No conclusion, but can try with a single blade for now (no swapping).
+=== Scroll saw disposal ===
+We have two scroll saws. A vote was held to dispose both of them. Majority voted yes, 1 votes no. **This vote to dispose the scroll saws passed**.
+=== Thoughts on upstairs space ===
+Matt G asked what our thoughts would be on having an upstairs space as new units are unlikely to be on the ground floor. After a bit of discussion the general concensus was:
+  * Accessibility is very important.
+  * We could put some storage upstairs.
+  * Desk space could be moved, but must leave some downstairs for accessibility.
+  * No tools upstairs, again for accessibility.
+The conversation moved onto the purchase of a new building. With our current cash flow this could be possible in 3-5 years.
+It was noted that if we do get a second space then it's unusual for both spaces to do the same thing. It may be worth managing them separately.
+=== Ever increasing membership ===
+It was noted that the hackspace membership was ever increasing. This is something that is on the committee radar constantly.
+The committee can throttle this to an extent through ticketing (which has been working quite well and has made open evenings a lot smoother).
+A discussion started regarding solutions to monitor occupancy with the purpose of allowing members to choose times when it's not quite so busy. A few suggestions were made including:
+  * Using the access control boxes to infer occupancy
+  * Install an occupancy sensor (e.g. PIR)
+  * Chris C had an over-engineered RF based idea.
+  * Decided to take this discussion online.
+=== Cluttered metal bench ===
+It was noted that the metal bench is cluttered and hard to use. Shall clear up and tidy, probably on the same day as the wood shop reorganisation.