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--- governance:meetings:2023:q2 [2023/04/04 09:11] – marsh
+++ governance:meetings:2023:q2 [2024/12/16 01:54] (current) – ↷ Links adapted because of a move operation 156.59.198.135
@@ Line 1: / Line 1: @@
-====== Quarterly Members' meeting Q2 2023 ======
+====== BOTLab Quarterly Members' meeting Q2 2023 ======
 Bristol Open Technology Lab C.I.C AGM
@@ Line 10: / Line 10: @@
 **Directors report**
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+  * **Presenting of previous FY accounts** - Nick
-**Incidents and complaints review**
+  * **Business rates changes** - Felix
-----
+Revaluation of the premises means the Hackspace will be liable for some business rates from April 1st! (amount still pending outcome of several relief applications)
-**Open proposals**
+  * **Incoming work to standardise inductions** - Matt
+Will be rolling out more formal risk assessments across all major tools over the coming months, and producing an induction template referring back to the risk assessment to ensure the inductions are an adequate mitigation across all equipment.
+  * **Closure of old wiki** - Felix
+Most equipment information appears to have been copied across, last call to copy any pages before I pull the plug.
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-**Business rates changes**
+**Incidents and complaints review**
-Revaluation of the premises means the Hackspace will be liable for some business rates from April 1st! (amount still pending outcome of several relief applications)
 ----
-**Hot works proposal / metal shop update** - Alex
+**Open proposals**
+  * **Hot works proposal / metal shop update** - Alex
-Details to follow
-----
+The total cost is £3823
-**Metal shop precision machining** - Drew
+This proposal seeks to build a welding bay in compliance with all relevant health and safety legislation such that we can safely use our donated MIG welder. This will also enable us to to introduce further hot-works capabilities relatively easily in the future.
-Details to follow
+Proposal below:
+{{ :governance:meetings:2023:welding_proposal.pdf |}}
-----
-**Wood shop extraction improvements** - Sam P
+  * **Wood shop extraction improvements** - Sam P
 This is a proposal for a higher powered dust extractor to replace our existing green machine. The proposed extractor is 2hp instead of 1hp, has a cartridge filter to catch dust as small as 1 micron, and uses a clear collection bag so it’s easy to know when to empty.
@@ Line 48: / Line 53: @@
 The T joint in the corner will be removed as the replacement extractor has two 100mm outlets. The 45 degree angles are to provide a more gradual curve than the current 90 corner for the workbench wall.
+  * **3D printer mk3.9 upgrade proposal** - Sam C
+Discussed on forum
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-**Closure of old wiki** - Felix
+**Should we put a deposit down for a Prusa XL** - Felix
-Most equipment information appears to have been copied across, last call to copy any pages before I pull the plug. Again though, please only copy relevant and up to date info and try to improve as you go!
+Deposit is £179 and is refundable should we wish to withdraw from the queue.
-----
+**Metal shop precision machining discussion** - Drew
-**Updates to Fair Use Guide + Terms and Conditions**
+Drew cannot attend and would like to propose this next members meeting.
-Details to follow
+**Updates to Fair Use Guide + Terms and Conditions** - Felix and Matt
-----
+Adopting the folding of expected behaviour and information into the ‘Hackspace Manual’ to keep distinct from formal BOTLab policies. (Action point from previous meeting) Includes clarity updates to scope of fair use, consumables, repairs, recent changes to proposals and donation policies.
+Updates for clarity of wording to formal policies.
-**Incoming work to standardise inductions**
+[[policies:home|Draft wording can be found here.]]
-Details to follow
+(Proposed changes to membership policy part of separate charity proposal)
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   * Quorum at a general meeting - changes from 10% to 5% of membership
-{{ :governance:meetings:2023:botlab_cio_resolution.pdf |Proposed special resolutions}}
+(See December 2023 meeting for documents)
-{{ :governance:meetings:2023:botlab_constitution.pdf |Proposed constitution}}
-[[policies:membership_draft|Proposed membership policy]]
+[[policies:drafts:membership|Proposed membership policy]]
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@@ Line 135: / Line 144: @@
     - Day-to-day running of our online presence, social media, and forum
     - Membership admin / onboarding / offboarding / etc
-    - Procurement within a quarterly operational budget
+    - Procurement via the proposals system, consumables system, and maintenance fund, within a quarterly operational budget
     - Handling complaints, unless or escalating them to the directors
     - Committee administration (creation of posts, appointments, etc)
@@ Line 159: / Line 168: @@
 Trustee roles (5)
-  * Treasurer:
+  * Treasurer: Nick G
   * Secretary: Felix
-  * Trustee without portfolio x 3: Matt G, Alex R
+  * Trustee without portfolio x 3: Matt G, Alex R, Ben E
 Committee roles (7)
-  * Finance:
+  * Finance: Nick G
   * Safety: Matt G
   * Infrastructure: Alex R, Sam P
   * Membership: Fraser H
   * Community: Marsh
-  * Web:
+  * Web: Chris C
-  * Supplies:
+  * Supplies: Ben E