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--- governance:meetings:2022:q4 [2023/07/13 15:27] – ↷ Page name changed from governance:meetings:2022:1004 to governance:meetings:2022:q4 felix
+++ governance:meetings:2022:q4 [2024/11/19 21:42] (current) – external edit 127.0.0.1
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-====== BOTLab members' meeting Q4 2022  ======
+====== BOTLab Quarterly Members' Meeting Q4 2022  ======
 **Date/time and location:** 7pm, Tuesday 4th October 2022 at the Hackspace (with online option).
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   * Upcoming website & wiki changes
   * Return of AGM to April following COVID schedule disruption
+==== Minutes ====
+Present:
+Felix H (chair), Nick G, Caitlin P (minutes), Marsh, Sam P, Fraser, Chris W, Grainne C, Ryan H, Matt RT, Luke K, Chris P, Christian E, Callum CK, Sam C, Matt G, Robyn K, Richard L, Katja H
+Apologies:
+Alex R, Emily G, Chris C, Vickki H, Grainne C, Sam S, Dave K, Bea M
+Nick: The letter has been sent to Robert for the BV card deposits.
+Maintenance day was great, 8 new members. Thanks to everyone who contributed.
+September was good financially, no one claimed money back from purchase proposals. Profits were £600+. August wasn’t great financially.
+Sam P slipped on saw dust which wasn’t cleaned up in the wood workshop. Please can everyone clean up after themselves. Someone on the forum suggested clearing matting?
+Matt: Solve the dust - not the floor.
+Nick: There is a plan for the filtration.
+Felix: Talking about putting the fan in… etc, etc.
+(Matt is fetching the fan).
+The fan should be fitted asap.
+Nick: Matt will no longer be allowed to make jokes in the hackspace.
+Inducted machines left unlocked? Not included in the agenda!
+A complaint about a member has been made re: mess and attitude. The member has been formally warned.
+Talk about extraction…
+Nick: Proposal reviews.
+Directors to go away and discuss overhead sawdust extraction proposals.
+Matt: We need to prioritise choosing an extraction proposal.
+Nick: (Metal shop update on behalf of Alex)
+Sam S has done a risk assessment for welding, Alex is reviewing. Alex to create a proposal for a minimum viable set of welding, which will be run through the landlord.
+We currently have an emergency fund (equivalent to 9 months rent), Hackspace small purchases fund, public engagement fund, remainder of covid grant. All of those funds to go into the general fund? Instantly replaced with a new emergency fund (6 months rent).
+Felix: We’ve proven we can move quite quickly. Our lease is longer than BV. The lease here is 5 years from when we moved in.
+Nick: Create a new public engagement fund, £1000 a year. Anything we need for public engagement will come out of that fund. Any workshop profits go into that fund.
+Create a repairs and replacement fund, starting at £1500 a year. Directors discretionary fund, approval of majority of directors. Hopefully this will speed up like-for-like replacement.
+Felix: Landlord has secured a new rate, we don’t anticipate it being a large increase. It should still be relatively manageable. The electricity use isn’t shocking.
+VOTE PASSES. Matt was the only one who didn’t vote yes.
+Felix: The new wiki is in the process, help will soon be needed to move everything over. If anyone has any images for a history page, send them to Felix.
+The AGM always used to be in April. Proposing pushing it back to April again.
+VOTE PASSES.
+Felix: Tarim raised the issue of BV slacking. We have sent  by confirmed delivery, mail telling Robert to pay up. The time period included on the invoice hasn’t yet passed - will keep updated. The wood dust extraction has also been covered.
+ALEX AND NICK are sorting the consumables list/ cabinet.
+Matt to suggest kanban cards to Alex. Christian does not what a kanban card is.
+Chris: People leaving induction equipment unlocked.
+Nick: A plea to members. LOCK UP VALUABLE KIT.
+Felix: There is no solution to this problem.
+Poster of induction equipment.
+Sam P: Community? Where is it?
+Felix: We have had an influx of members who aren’t interested in the community aspect, they do however need to clean up after themselves.
+Community chat etc. Felix talked for ages about his opinions. Nick talked a bit.
+Matt: Nick has started to take a more wary view of the finances. There is an element of prioritisation of finances. What are people’s priorities?
+Ryan suggested that this be a discussion on the forum.
+Nick gets a pat on the back for using a computer.
+Felix nearly fell off his chair. Suspicious.