Table of Contents

BOTLab Quarterly Members' meeting Q2 2024

Bristol Open Technology Lab C.I.C general meeting

Date/time: 19:00, 9th April 2024.

Location: Bristol Hackspace, with online option.

Agenda

Trustees report

Committee report

Incidents and complaints review

Open proposals

AOB

Create official process for amending consumables

A proposal has been made for the phrasing of this process:

Committee re-election

A new committee needs to be elected. Currently the following people are running for the comittee elections:

Sending of minutes via email

Should we send the minutes, or a summary of key decisions after general meetings?

Review trial of single bandsaw blade size

YouTube channel

We have a YouTube channel! Can you help?

Bristol Communal Modular (BCM) are now an unincorperated association

Jas to give an update on recent changes.

Meeting Record

The following members attended this meeting:

In Person

Online

Proxies

Trustee report

Charity update

Application has been sent. Waiting on charity commissioner for response. There are 3 possible outcomes:

The most likely is the second option.

Financial update

Nick G was not present to give a trustees financial update.

Committee report

Access control system

The system has now been live on the mitre saw and table saw for a few months. No major issues and considered an improvement over the padlocks by those present in the meeting.

Plan is to roll the system out to the table router and wood bandsaw.

Action on Sam P to gather usage statistics for the next members' meeting.

Financial update

Nick G was not present to give a committee financial update.

Incidents

Smouldering in table saw

There was a buildup of sawdust and the saw blade was blunt. Suspected that members were not using the bottom extraction. Action to update the quiz and wiki to require bottom extraction.

Complaints

There were some complaints around code-of-conduct violations on the forum.

Proposals

Planer thicknesser

Two options were proposed, an Axminster and a Charnwood planer thicknesser. An initial vote was held to decide which one members preferred. Majority voted for the Charnwood and two abstained.

A vote to purchase the Charnwood and accessories was held. This vote passed unanimously.

Screen printing press

There was a vote to accept the screen printing press donation on the following conditions:

The vote for the above passed unanimously.

Any Other Business

Amending consumables purchase process

A vote was held to allow the committee to update the consumables according to the rules presented in the agenda. This vote passed unanimously.

Committee re-election

No members besides the current committee put their name forward. The process went as follows:

Sending of minutes via email

It was proposed that we should send minutes after the meeting to all members via email. There were the following comments:

There was a vote for the committee to send a reminder email before a members' meeting and a summary email after the meeting. The vote passed unanimously.

Review trial of single bandsaw blade

Trial has gone well over all. There was a minor issue with a loose belt on the motor on one or two occasions. No objections to carry on with the trial.

YouTube channel

Marsh has started using the Hackspace YouTube channel. They have put out a call for help to provide videos, content etc for the channel. Also a request for links to shitty life hack videos that we can react to.

Bristol Communal Modular (BCM) update

BCM have become an unincorperated organisation and now have their own code-of-conduct policy. Jas to send links with details.

The Hackspace committee are more than happy to provide help to BCM where needed, for example purchasing more soldering irons for workshops.

Bandsaw online induction

Nat has written an induction quiz. Matt G will review and approve/make changes as required. Sam P to build an access control box to wire into the bandsaw.

Storage discussion

There were many points raised. Below is a summary of these: