2021/09/14 BOTLab Directors' Meeting
- Present
- Incidents
- Complaints
- Proposals Review
- Agenda
- Minutes
- Actions

2021/09/14 BOTLab Directors' Meeting

Present

Alex
Felix
Nick

Incidents

None

Complaints

The forum, again…

Proposals Review

sharpening system
air lines

Agenda

From Duncan
- would like extinguishers in laser room
- update on fire safety of 3d printer
- car parking - some members still parking on forecourt. will become a problem for the other tenants
AR - Metal lathe
- constructive discussion held on open night 2021/09/02 (Ryan, Alex, Felix, Marsh, Sam):
- membership have paid for lathe, and have been locked out of it for nearly 3 years. desire to be as permissive as possible, without a free for all leading to a safety incident
- propose some sort of self-certification i.e. people who already have experience using a lathe can declare this to the board, and get a padlock code
- the hope is that this will build a small body of members actively using it. This body of members can then create an induction
- pathway to general usage:
  - Current status - not in use, but ready to use (accepting that improvements can be made, but the machine is functional)
  - usage by people with experience only (unfair as novices are barred)
  - keen beans create bare-minimum, safety only induction
    - this is how not to die, now teach yourself the rest
    - this opens up usage to all
  - full “training” induction
    - this lowers the barrier to usage
AR - Is 5 the most appropriate number of board members?
- lots more work as we have grown as an organisation. Perhaps we should expand the board
AR - Central heating

Minutes

Complaints - [details redacted for privacy]
- Complaints against multiple people r.e. forum use
- Complaints upheld - breaking rule “be excellent to each other”
- Discussion lead to agreement on the following responses:
  - Members who have already received a warning email will have their posts set to moderated for between 1 week and 1 month, depending on the quantity and severity of their transgression
  - Members not already warned will receive a warning email
Proposals
- Sharpener
  - Passed
- Air line
  - Passed
Fire Extinguishers
- Out of date, Felix to buy them
- no proposal necessary as they are required safety equipment
3d printer fire safety query
- On review of technical docs:
  - All relevant parts are CE marked
  - Thermal runaway protection is included
Metal Lathe:
- Members who wish to use the lathe whilst there is no induction in place must be able to justify their competence in writing to the directors
  - e.g. “I am a machinist, using lathes professionally” “I was trained at university and have made…..”
- Alex to create framework around this, to be announced at AGM
- Pathway
  - Let experienced members use the lathe - encouraging them to create a “minimum viable induction”
    - Minimum induction must be safety, considerate use, how to make the most basic cut
    - This can be offered to general membership
  - Full “training” induction doesn't need to exist - 3D printer and CNC mill both require prior knowledge. Focus is safety and considerate use
Agreed to raise board size to 7 directors, with named positions:
- Treasurer
- Membership
- Facilities and Infrastructure
- Health and Safety
- Community
- Webmaster
- Secretary
Gas heating
- If we change the pipes, everything might need recertifying (according to Felix)
- Nick will check with Duncan and liaise with Chino
- Would need to be authorized at a meeting
AOB:
- Nick - Meetings tweak
  - If we can't get quorate or have nothing important to vote on, we should just make them members meetings, not general meetings
  - Felix, lets make the meetings a bit more social
  - Only required for constitution and t/cs, changes to proposals process.
  - Every other month, we have a nice friendly social meeting
    - If we need to vote on something quorally, we hold a general meeting
      - Hopefully this makes them more approachable
  - Plan agreed
- Cargo bike
  - Concern that it is a liability risk
  - Lets get ryan to address this as part of any proposal
  - Want to encourage community projects like this
- AGM
  - Date Agreed - Sunday 10th of october - afternoon
- Proposal system
  - Needs updating
  - To be brought to a general meeting (not agm)
  - Lets have a good think about this

Actions

FH - Write a post explaining action we're taking about the forum complaints
- Reminder about be excellent
Alex - email the people complained about
AR - Buy the sharpener! - complete,ordered 15/09/2021
Fire extinguishers - Felix will buy as required
Alex to text Duncan re fire safety - complete, discussed in person 16/09/2021
Alex to create sign about parking and post on google group from hackspace account
- Ask Duncan to email nick if anyone is parking on the reg - complete, discussed in person 16/09/2021
Alex to create formalised framework of competence required, to be announced at the AGM
- Buy code lock and send code to russ, jonny, directors
Alex to email Ryan r.e. cargo bike - complete, discussed in person 16/09/2021
Nick g to talk to Duncan re heating (does the system need recertifying) and liaise with chino
Nick to create AGM announcement

Table of Contents

2021/09/14 BOTLab Directors' Meeting

Present

Incidents

Complaints

Proposals Review

Agenda

Minutes

Actions