2021/06/30 BOTLab Directors' Meeting

Nick G (minutes), Alex R (chair), Felix H, Matt G

None

None

Competing 3D printer micro proposals - FH lends support to NG's proposal, so does Marsh (George R)

NG - Scheduling the AGM

NG - Named roles for directors

AR - proposal to link membership fees and purchase proposal thresholds with inflation (as measured by the retail prices index)

AR - proposal to lower number of directors required for a micro proposal to 1

AR - constitution is not up to date with changes from AGM, suggest updating and submitting with the accounts

AR - onboarding of members is too much work for the directors - discussion around lowering workload

AR - discussion around strategy for wood and metal workshops

MG - Rules updates

AR - Wood waste disposal

NG - Badges for open evenings

Scheduling AGM - 27th July at 7pm in Hackspace/remote

Named roles for directors - Treasurer, Membership secretary, Facilities and infrastructure officer, Health and safety officer, Communications officer

Membership fees and purchase proposals limits tied to inflation - in favour - 1, against - 3, not passed

Micro proposal number of directors lowered to 1 - should tie in with proposals and funds review, this suggestion alone does not fix it, proposals review to be presented at AGM

Constitution - all updates from past year to be incorporated and put forward for a special resolution at AGM

onboarding members - workload varies; directors do not need to do initial tour; should switch to biweekly onboardings (whenever NG is in)

wood and metal workshops - wood workshop looking good but needs a champion, JT and RC have been making plans for metal workshop, will bring it to directors, hopefully will present at AGM

rules updates - rules documents have been tweaked, extra rule added, to be proposed at AGM

wood waste disposal - should look at commercial wood waste disposal contract

badges for open evenings - makes director identification easier, should be a proposal

Proposals and funds review - MG to draft for feedback

Constitution - NG to draft, AR to send NG details of amendments

Onboarding members - FH to make QR code for getting URL to sign up and to update website

wood and metal workshops - AR to email interested parties and get them to bring proposal(s) to us for metal workshop, MG to approach potential wood workshop champions

rules updates - FH, AR and NG to check before presented to members at AGM

wood waste disposal - AR to investigate

badges for open evenings - NG to draft micro proposal