Incident review
None reported.
Proposals
NG: Replacement for Reprap
Committee sanity check: Passed unanimously. On to members meeting.
Membership agreement/code of conduct
NG has passed on to rest of committee. MG has made major changes to structure.
IAS, RC and TS have had opportunity to make changes.
MG wants to make more changes in time for AGM.
Open to committee editing until we give notice for AGM.
Laser billing update
IAS: ~£1,000 paid so far. Some members paying by installment. NG has kept a record of payments. IAS to use this data to prepare new invoices. New invoices to be sent out before Christmas.
NG: Can we set terms for payment? Time limit?
IAS: 30 days from invoice date.
Lathe & CNC mill update
RC: Lathe now in G10. Some issues from suppliers. Still outstanding a 4 jaw chuck, suppliers have taken tailstock away for repair. Lathe needs moving.
Jonny T, RC and MG have discussed CNC mill and made a list of work required. JT has bought new components. Need to physically separate mains power and water. Need to organise a date to do the work, waiting for JT to suggest a date when he can lead.
G10 Rearrange feedback
MG: Lots of member engagement. Bigger task than G11. Have freed up a lot of space and got rid of lots of junk. Not complete yet. Workbench still being completed by Toby Scott. Still need to call another works day/weekend to finish it off, especially aiding Toby Scott.
MG to pick date and TS will send out Mailchimp mailshot.
NG requests receipts to repay expenses.
Committee gives thanks to MG and all members involved.
Chemical cupboard review
RC: Found expired eyewash in it.
MG: Discovered a bottle knocked over on middle shelf and unknown substance spilt over lots of contents.
Committee to action at end of meeting.
2017-2018 Accounts preview
Income:
Membership income: £16,278.28
Laser cutter income: £1,021.10
Other income (skillshares, sale of Hardinge): £745.03
Total: £18,044.41
Outgoings:
Studio contributions: £50
Equipment and supplies: £6,867.79 (£6,010.82 counted as assets)
Membership subscriptions: £35
Rent: £6,391
Electricity: £2,588.97
Miscellaneous expenses (server hosting, bank account charges, Companies House fees, accountants fees, insurance): £1,617.50
Total: £17,550.26
NG: Need to complete asset register, then will send to accountants. Ready for AGM in March (hopefully).
Changing day for committee meetings
AOB
MG, RC, NG & Felix H have been discussing and working on setting up RFID card access to all induction-requiring equipment. Have been working on prototype using off-the-shelf parts. Seems to be promising so far. Also want to suggest to Nic M that the system is set up on his machines to prevent unauthorised use.
IAS: Can it cover billing too?
MG: Yes.
NG: Progress on new server?
TS: No progress, shut it down?
MG: Shut it down, allow time to backup work on it.
Unanimous agreement.