governance:meetings:2016:0112

2016/01/12 BOTLab Committee Meeting

Chairman's Welcome to new Directors
Insurance
- Update
Lasercutter
- Update
Admin
- Add new BOTLab directors to Companies House records
- Add new BOTLab directors to the bank account
Allocate roles
- In particular DW would like to start handing over treasurer responsibilities to someone else
- RD/DW require someone to temporarily take on the role of manually recording members via macros until a new membership database is setup and generally available
- Who takes on Deputy Chairman or does that lapse?
Review of Proposals awaiting agreement.
Arrangement of space
- Can the arrangement of space in the Hackspace be improved? Does it meet the requirements for the disabled?
- Purchase of consumables - we need to define what constitutes consumables from that used for member projects - do we continue to use the Small Purchase proposal mechanism for consumables?
Petty Cash
- Can methods of handing petty cash be improved?
Committee email lists
- Are the lists up to date and working?

DH, PN, RD, IS, AA, TS, DW

Apologies: MV

New directors appropriately welcomed
Insurance
Lasercutter
- Update
New directors added to bank account - Companies House addition TBD by email
Allocation of roles
- Roles to be split between 2-3 committee members to allow redundancy
- Chair: DW, DH
- Treasurer: IS, AA (handover from DW)
- Membership secretary: RD, AA
- Minute-taking: IS
- External events: DH, IS and other non-Committee involved with Skillshare (Tarim, RM, CL, JW) and Maker Faires (BL, LM, RS, AB)
- Publicity: IS (other non-committee: Twitter: LM, BL)
- Website/wiki: DH, RD, IS, DW
- Hackspace intranet: AA with support from BL, RD, AS-P
Review of Proposals awaiting agreement.
Arrangement of space
- Purchase of consumables - we need to define what constitutes consumables from that used for member projects - do we continue to use the Small Purchase proposal mechanism for consumables?
Petty Cash
Committee email lists