====== BOTLab Quarterly Members' meeting Q2 2026 ======
Bristol Open Technology Lab C.I.C general meeting

**Date/time:** 9th April 19:00

**Location:** Bristol Hackspace, with online option.

===== Agenda =====
  * Directors report
  * Committee report
  * Incidents and complaints review
  * Major project updates
  * Open proposals

===== Open Day - Marsh =====

The next open day will be taking place on the 3rd of May, we’ll need some volunteers for the day! (Also feel free to reach out beforehand if you’d like more information).

===== 3d printing Bambu Lab H2D - Tiff =====

I would like to propose a Bambu Lab H2D with some accessories for members to print high temperature engineering materials with.

===== 3d printing space - Tiff =====

I would also separately like to discuss some things I think would be good for the 3D printing space, mainly filament storage for members. I can’t make it a proposal because I don’t know most of the logistics of it and how much it would cost but I think it’s worth discussing.

===== H&S Updates - Kit =====

H&S updates

===== Membership Agreement - Matt =====

Currently our expectations of members are scattered across lots of places: the 'rules' list, the wiki manual, various policies, the onboarding text, and just hearsay too. As are are now bringing in bigger batches of new members at a time via the new Open Day form, I think it's important that we make sure we are clearly communicating our expectations of member behaviour in one easy-to-read place, so these waves of new members start out on the right footing.

For this purpose we have drafted a new 'Membership Agreement', designed to supersede our current rules document. The document is designed to both be an easy-to-read introduction to behaviour at the hackspace for new members, and also a clearly enumerated list of expectations for use when handling complaints.

You can read the draft here: https://docs.google.com/document/d/1igUGhlbSEcRab44al7GVAZBSKKUlQ5I6Aap71mAuh3s/edit?usp=sharing

The above link is broadly final draft, but please note we may still make minor tweaks before the meeting.

===== Doing Proposals Better - Matt =====

We will hopefully soon have budget to assign to buying new equipment again. At the moment there is now considerable pent up demand for new equipment, and relatively little surplus income by comparison. If we simply assign a modest quarterly budget to the old proposal system again, we risk a situation where our purchases for the foreseeable future will be dictated by whoever gets their proposals in first, rather where there is the most need for investment, or what equipment is in the greatest demand.

This agenda item is a vote is to retire the current proposals system, at least for now while our budgets are tight, and instead introduce a new committee responsibility to facilitate an ongoing group discussion about how best to spend our new equipment budget each quarter, taking into consideration what is most popular, and what is most needed, then at each quarterly meeting put forward option(s) for purchace to vote on.

===== Metalshop move - Robert =====
Discussion on the metalshop move. Several of us met up today and we discussed a few issues that might be of interest to others. I’m fine if it’s too late for voting on anything.