====== 2021/09/14 BOTLab Directors' Meeting ======

===== Present =====
  * Alex
  * Felix
  * Nick

===== Incidents =====
  * None

===== Complaints =====
  * The forum, again...

===== Proposals Review =====
  * sharpening system
  * air lines

===== Agenda =====
  * From Duncan
    * would like extinguishers in laser room
    * update on fire safety of 3d printer
    * car parking - some members still parking on forecourt. will become a problem for the other tenants
  * AR - Metal lathe
    * constructive discussion held on open night 2021/09/02 (Ryan, Alex, Felix, Marsh, Sam):
    * membership have paid for lathe, and have been locked out of it for nearly 3 years. desire to be as permissive as possible, without a free for all leading to a safety incident
    * propose some sort of self-certification i.e. people who already have experience using a lathe can declare this to the board, and get a padlock code
    * the hope is that this will build a small body of members actively using it. This body of members can then create an induction 
    * pathway to general usage:
      * Current status - not in use, but ready to use (accepting that improvements can be made, but the machine is functional)
      * usage by people with experience only (unfair as novices are barred)
      * keen beans create bare-minimum, safety only induction
        * this is how not to die, now teach yourself the rest
        * this opens up usage to all
      * full "training" induction
        * this lowers the barrier to usage
  * AR - Is 5 the most appropriate number of board members?
    * lots more work as we have grown as an organisation. Perhaps we should expand the board
  * AR - Central heating

===== Minutes =====
  * Complaints - [details redacted for privacy]
    * Complaints against multiple people r.e. forum use
    * Complaints upheld - breaking rule "be excellent to each other"
    * Discussion lead to agreement on the following responses:
      * Members who have already received a warning email will have their posts set to moderated for between 1 week and 1 month, depending on the quantity and severity of their transgression
      * Members not already warned will receive a warning email
  * Proposals
    * Sharpener
      * Passed
    * Air line
      * Passed
  * Fire Extinguishers
    * Out of date, Felix to buy them 
    * no proposal necessary as they are required safety equipment
  * 3d printer fire safety query
    * On review of technical docs:
      * All relevant parts are CE marked 
      * Thermal runaway protection is included
  * Metal Lathe:
    * Members who wish to use the lathe whilst there is no induction in place must be able to justify their competence in writing to the directors
      * e.g. "I am a machinist, using lathes professionally" "I was trained at university and have made….."
    * Alex to create framework around this, to be announced at AGM
    * Pathway
      * Let experienced members use the lathe - encouraging them to create a "minimum viable induction"
        * Minimum induction must be safety, considerate use, how to make the most basic cut
        * This can be offered to general membership
      * Full "training" induction doesn't need to exist - 3D printer and CNC mill both require prior knowledge. Focus is safety and considerate use 
  * Agreed to raise board size to 7 directors, with named positions:
    * Treasurer
    * Membership 
    * Facilities and Infrastructure 
    * Health and Safety 
    * Community 
    * Webmaster 
    * Secretary
  * Gas heating
    * If we change the pipes, everything might need recertifying (according to Felix)
    * Nick will check with Duncan and liaise with Chino
    * Would need to be authorized at a meeting 
  * AOB:
    * Nick - Meetings tweak
      * If we can't get quorate or have nothing important to vote on, we should just make them members meetings, not general meetings
      * Felix, lets make the meetings a bit more social 
      * Only required for constitution and t/cs, changes to proposals process. 
      * Every other month, we have a nice friendly social meeting
        * If we need to vote on something quorally, we hold a general meeting
          * Hopefully this makes them more approachable 
      * Plan agreed
    * Cargo bike
      * Concern that it is a liability risk
      * Lets get ryan to address this as part of any proposal
      * Want to encourage community projects like this 
    * AGM
      * Date Agreed - Sunday 10th of october - afternoon
    * Proposal system
      * Needs updating
      * To be brought to a general meeting (not agm)
      * Lets have a good think about this

===== Actions =====
  * FH - Write a post explaining action we're taking about the forum complaints
    * Reminder about be excellent
  * Alex - email the people complained about
  * AR - Buy the sharpener! - complete,ordered 15/09/2021
  * Fire extinguishers - Felix will buy as required 
  * Alex to text Duncan re fire safety - complete, discussed in person 16/09/2021
  * Alex to create sign about parking and post on google group from hackspace account
    * Ask Duncan to email nick if anyone is parking on the reg - complete, discussed in person 16/09/2021
  * Alex to create formalised framework of competence required, to be announced at the AGM
    * Buy code lock and send code to russ, jonny, directors
  * Alex to email Ryan r.e. cargo bike - complete, discussed in person 16/09/2021
  * Nick g to talk to Duncan re heating (does the system need recertifying) and liaise with chino
  * Nick to create AGM announcement