====== 2021/04/27 BOTLab Directors' Meeting ======

===== Present =====
  * Alex R
  * Matt G
  * Felix H
  * Nick G

===== Incidents =====
  * Jonny Taphouse, and the case of the incendiary lamp 

===== Complaints =====
  * None

===== Proposals Review =====
  * chop saw

===== Agenda =====
  * Reopening
  * Things to do before we we can reopen:
      * Wall and extraction
      * Rules update
  * Trolls
  * encouraging the new suggested membership fee
  * forwarding of bristol.hackspace.org.uk emails
  * showcase display
  * bins!
  * Update wobsite
  * named director positions

===== Minutes =====
  * Lighting fire incident - elderly light fitting in corridor caught alight. Jonny Taphouse present. Landlord to replace. No action needed.
  * All agree that Open evenings / new memberships can commence from 17th May, if roadmap continues, but hackspace needs to be ready in time.
  * Do we need to update our onboarding process? 
      * Felix - Yes We should check ID.
      * Alex - but we shouldn't keep it on record.
      * Proposed process:
          * 1) visitor attends hackspace, gets link to sign up and standing order information.
          * 2) Fill in form (including photo, etc)
          * 3) Set up standing order
          * 4) Return to hackspace - we verify ID, form, standing order, then issue card, reiterate rules!
  * Two recent grievances received about forum 'trolls', in addition to a catalogue of historical ones. Proposed action is to put up a forum post throwing the topic open.
  * Propose we should send an email to encourage increasing donation to £15, but not until we are open.
  * Alex requests cool pictures of people with projects for his showcase.
  * Nick proposes to that directors must have named roles, to stop membership always falling to him in the future. 
      * Agreed that in future all directors will have named roles. 
      * Agreed that three of those roles will be Treasurer, Membership Sec, and H+S Sec

===== Actions =====
  * Alex: Build the wall.
  * Matt: Edit house rules & propose changes at next member's meeting.
  * Felix to update website to show new location.
  * Alex to write anti-troll post / all to review
  * Nick to ask Tarrim to update bristol.hackspace.org.uk emails to fromward to bristolhackspace.org
  * Whoever is next in to talk to Duncan about bins
  * Nick to send notice of next membership meeting - to be held online on 11th May.