===== 2018/12/12 BOTLab Committee Meeting =====
**Date/time and location:** 7pm, 12 Dec 2018 at an Undisclosed Location


===== Agenda =====
  * Incident review
  * Proposal review
  * Membership agreement/code of conduct
  * Laser billing
  * Lathe & CNC mill update
  * G10 Rearrange feedback
  * Chemical cupboard review (contents)
  * 2017-2018 Accounts preview
  * Changing day for committee meetings
  * AOB

  
===== Attendees =====
Everyone!

Apologies: None!


===== Topics discussed =====
**Incident review**

None reported.


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**Proposals**

[[http://bristol.hackspace.org.uk/wiki/doku.php?id=hsproposals_2018-12-11-prusa-mk3|NG: Replacement for Reprap]]\\
Committee sanity check: Passed unanimously. On to members meeting.


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**Membership agreement/code of conduct**

  * NG has passed on to rest of committee. MG has made major changes to structure.
  * IAS, RC and TS have had opportunity to make changes.
  * MG wants to make more changes in time for AGM.
  * Open to committee editing until we give notice for AGM.


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**Laser billing update**

  * IAS: ~£1,000 paid so far. Some members paying by installment. NG has kept a record of payments. IAS to use this data to prepare new invoices. New invoices to be sent out before Christmas.
  * NG: Can we set terms for payment? Time limit?
  * IAS: 30 days from invoice date.


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**Lathe & CNC mill update**

  * RC: Lathe now in G10. Some issues from suppliers. Still outstanding a 4 jaw chuck, suppliers have taken tailstock away for repair. Lathe needs moving.  
  * Jonny T, RC and MG have discussed CNC mill and made a list of work required. JT has bought new components. Need to physically separate mains power and water. Need to organise a date to do the work, waiting for JT to suggest a date when he can lead.


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**G10 Rearrange feedback**

  * MG: Lots of member engagement. Bigger task than G11. Have freed up a lot of space and got rid of lots of junk. Not complete yet. Workbench still being completed by Toby Scott. Still need to call another works day/weekend to finish it off, especially aiding Toby Scott.
  * MG to pick date and TS will send out Mailchimp mailshot.
  * NG requests receipts to repay expenses.
  * Committee gives thanks to MG and all members involved.
 

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**Chemical cupboard review**

  * RC: Found expired eyewash in it.
  * MG: Discovered a bottle knocked over on middle shelf and unknown substance spilt over lots of contents.
  * Committee to action at end of meeting.


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**2017-2018 Accounts preview**

**Income:**
  * Membership income: £16,278.28
  * Laser cutter income: £1,021.10
  * Other income (skillshares, sale of Hardinge): £745.03
  * Total: £18,044.41


**Outgoings:**
  * Studio contributions: £50
  * Equipment and supplies: £6,867.79 (£6,010.82 counted as assets)
  * Membership subscriptions: £35
  * Rent: £6,391
  * Electricity: £2,588.97
  * Miscellaneous expenses (server hosting, bank account charges, Companies House fees, accountants fees, insurance): £1,617.50
  * Total: £17,550.26

NG: Need to complete asset register, then will send to accountants. Ready for AGM in March (hopefully).


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**Changing day for committee meetings**

  * From Tuesdays to Wednesdays.
  * Unanimous support.


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**AOB**

  * MG, RC, NG & Felix H have been discussing and working on setting up RFID card access to all induction-requiring equipment. Have been working on prototype using off-the-shelf parts. Seems to be promising so far. Also want to suggest to Nic M that the system is set up on his machines to prevent unauthorised use.
  * IAS: Can it cover billing too?
  * MG: Yes.
  
  
  * NG: Setting up Direct Debit for XtreamLab hosting, yes/no?
  * Unanimous yes.
  * NG to action.
  
  
  * NG: Progress on new server?
  * TS: No progress, shut it down?
  * MG: Shut it down, allow time to backup work on it.
  * Unanimous agreement.