===== 2018/10/09 BOTLab Committee Meeting ===== **Date/time and location:** 7pm, 09 Oct 2018 at Grounded ===== Agenda ===== * Incident review. * Proposal review. * Membership agreement / code of conduct * Membership list * Member records (requirements of Companies Act 2006) * RCD replacement for test bench * Multimeters * Laser billing * Lathe arrival. \\ Charge for use? \\ Access control. \\ Initial inducted members. \\ Interlocks for chuck keys? * Calendar on Wiki * VOA form - check and send * AOB ===== Attendees ===== Nick G (minutes), Toby S (also some minutes), Matt G, Russ C Apologies: Ian A-S ===== Topics discussed ===== **Incident review** TS checked logbook, none reported. MG: Two people claiming to be members cleared off part of Nic Marshall's space and used it for filming. Unclear whether they had permission from Nic.\\ MG: We should demarkate partition in G10 clearly.\\ TS: NM no longer knows most users as he may have done a few years ago. ---- **Proposals** **//Bandaw proposal//**\\ NG: Has been passed.\\ TS: Leather gloves.\\ NG: Needs to be separate proposal.\\ RC: Bandsaw induction.\\ MG: Current members will want to use without induction.\\ RC: Big induction event?\\ MG: Self-certification form.\\ TS: And box to stuff forms into.\\ NG: Ryan Hale has volunteered to lead/contribute to induction process.\\ RC: Access cards needed for metal lathe, should include bandsaw in this project.\\ MG: CNC mill too.\\ MG: Can we buy bespoke kit instead of bodging a Raspberry Pi?\\ TS: Probably. Will investigate.\\ MG: Should avoid messy database.\\ RC: Need to incorporate with membership system.\\ MG: Set it up on membership pi. Organise alongside bandsaw arrival/G10 rearrange/CNC mill commissioning. **//Slip guage proposal//**\\ RC: I don't think we're ready.\\ TS: People wouldn't respect.\\ TS: What's the cost?\\ RC: ~£100\\ MG: Not useful for lathe.\\ RC: Proposed use of calibrating micrometers has been proposed. Nobody appears to use micrometers though.\\ MG/TS: No member interest to speak of.\\ Committee not supporting. ---- **Membership agreement** NG - updated membership guide & agreement\\ MG - some language could be tweaked to tighten the wording.\\ NG - uploaded current version to committee Google drive.\\ RC - add H&S item about shoes in G10 workshop area\\ ALL - to review, present to members with view to ratify @ AGM in Jan / Feb. ---- **Membership list** NG - member count 167, mailchimp & googlegroup updated and almost in sync. MG now managing membership.\\ NG - in contact with Landlord regarding keycards of expired members\\ MG - work to remove "bespoke payment" options\\ NG - keeping central membership database on google sheets\\ NG - regular maintenance of membership list\\ NG - ask members to tell us when they stop paying subs\\ MG - membership cards and numbers per user\\ ---- **Members records - requirement of Companies Act 2006** NG - "Companies Act 2006 Ch 2 Para 113: Every company must keep a register of members, their address and joining and leaving dates."\\ MG - we already collect this data as part of the card request, we can manage this for compliance as the Landlord wants every member to have cards. ---- **Sign in book** MG - We should work to anonymise this data and removing the physical sign in sheet whilst still capturing anonymous data to understand the usage of the space. ---- **Laser Billing Update** NG & IAS - emails sent, some new payments following email shot.\\ NG trying to verify old payments to cross check those already paid.\\ NG: Have so far received over £900 in payments. ---- **RCD for test bench** TS: Contacted LW. LW replied but reccommended not installing 10mA RCDs.\\ RC: We should still as more protection.\\ TS: We chould just test current RCDs, if they work, we're good.\\ MG: Test bench should be isolated though.\\ RC: Isolation should be obvious.\\ TS: Will contact LW to ask to check RCDs and fit emergency power off.\\ ---- **Digital Multimeters for test area** Waiting on IAS to action from last meeting. ---- **Lathe arrival** RC: Charge for use on key card. How much to charge? To cover tooling etc.\\ TS: Don't know what it should be. Lathe harder to use than laser, hourly charge can't be too hard due to amount of time required to use it.\\ NG: How about significant induction fee then lower hourly cost?\\ TS: £20 induction fee then £10 ph?\\ MG: Ask other lathe commissioners. RC to action.\\ RC: Started snagging list. Will contact rest of lathe commissioning group. RC: Access control.\\ NG: Previously discussed.\\ RC: Yes, key card access.\\ RC: Interlock for chuck key has been proposed by multiple members.\\ MG: Also support.\\ MG: G10 rearrange suggestions included screening lathe to prevent chuck key being launched.\\ NG: Support interlock?\\ All: Yes.\\ NG: Fund under commissioning/H & S.\\ RC: Initial inducted users to be from commissioning group, observing and checking each other during commissioning process.\\ RC: Include a test to prove competence after induction. Preferably on a different day.\\ NG: Support supervised first use as part of induction process.\\ All: Agreed. ---- **Calendar on Wiki** TS: Calendar in website not drawing data from sources current committee can access. Can remove old Google calendars and replace with a new one that committee can access. Propose to do that.\\ MG: Seconded.\\ RC/NG: Agreed. ---- **VOA form** NG: Have completed, request committee to check before I send it. Action: e-mail login to committee to check. ---- **AOB** NG: Should we run induction days for individual bits of kit? i.e. 3D printer day, laser cutter day\\ MG: How about general induction day? Organise first one after G10 rearrange.\\ NG: Will contact all inductors after G10 rearrange. TS: How does G10 rearrange feedback look?\\ MG: So far overwhelmingly mentioning separation from NM's half.\\ TS/RC/MG: Delineate in room rearrange.\\ RC: Physical barrier.\\ MG: In past NM wanted to keep room open. Will try to contact him to resolve.\\ MG: Started plan based on feedback.\\ RC: Reinstating skillshare for mead making.\\ NG: Reinstate HackKids for Christmas. Will add on Eventbrite MG: Christmas party. should be in December.\\ Agreed date: Thursday 13th December.