===== 2016/10/11 BOTLab Committee Meeting ===== **Date/time and location:** 7pm, 11 October 2016 at the Hackspace ===== Agenda ===== * Members' attendance at meetings (DW) * Clarifying to members what space we are allowed to use (DW) * Access to insurance documents (DW) * Review of proposals pending approval (DW) * Clarifying status of policy on children (DH) ===== Attendees ===== * AA, DH, IS, DW (minutes-taker) * Apologies: RD, TS ===== Topics discussed ===== * Review of proposals pending approval * Drill batteries - approved by committee already on mailing list (still need 1 member) - **Action:** DW to request another member's support * Storage boxes - approved! * Micro purchase mechanism * Currently quite difficult to get approval to buy "cheap" items - need to make it easier for members to do what needs to be done, but still need some approval to govern spending of money * Range: £0 to £50 * Approval: 2 committee + 2 members, mailing list only i.e. no need to write up on the wiki * **Action:** To be ratified at next members meeting * Members' attendance at meetings * AA: could set up a Mailchimp list just for announcements * DH: prefer to make one list people *want* to join rather than many that people try to avoid - make members' meetings about empowerment, what people *can* do rather than what they *can't* - sort things out and move the conversation on * RussC (drop-in): have discussion on Thursdays? DW: conflict with other Thursday night activities, non-members present etc. * DW: combine members' meeting with a presentation like Dorkbot? * DH: make the agenda things people want to talk about, not boring things * IS: are members using the hackspace as a "service", rather than a community? Should we ask people to contribute their time as well as money? * RC: previously there were group Hackspace projects that brought people into the space. IS: we couldn't make it an obligation. AA: common project would bring community together. Would also help with BV Open Studios. DH: Good theme should be stimulating but not too prescriptive. AA: People like projects that are socially conscious, technically challenging, artistic. DH: Maybe with AtBristol? RSewell got money from EMFCamp for an installation there. But low pressure. Aim for 20 people involved? DH: Raise at members meeting, try to make this the interesting topic of discussion to encourage people to attend - **Action:** Add to agenda * Clarifying to members what space we are allowed to use * Space we shouldn't use: the kitchen and corridors i.e. shouldn't leave bikes in the corridor * How to resolve? Need to update poster on door in G11 (and signage in general) - **Action:** AA will look at this after end of Nov, IS to help * Also send message to mailing list - **Action:** DW * Also add to wiki for good measure - **Action:** DW * Access to insurance documents * Agreement that we should put the certificate up in the space and on the wiki, and keep the policy wording available to committee to forward on to interested parties - **Action:** DW to display details as appropriate * Clarifying status of policy on children * Was put forward for approval at previous members' meeting but not enough attendance to approve * **Action:** Roll over to next members' meeting * Other * Need a flowchart to show how purchasing system works (both before and after introduction of micro-purchase proposals) - **Action:** DW * LiPo batteries in the hackspace * People have started leaving them here, which is a risk... * Provide flameproof storage for members - **Action:** AA to scope out * Ban bigger than a certain capacity in mAh? Don't want to limit people's ability to do projects * Alternative: Have a policy on responsibility around batteries * How about, have a set of rules and say people can go beyond them with permission from the committee? - **Action:** DW to draft policy