===== 2016/01/26 BOTLab Members' Meeting =====

**Date/time and location:** 7pm, Tuesday 26th January 2016 at the Hackspace

===== Agenda =====
  - Action points from previous meeting
  - Insurance Update
  - Laser Cutter Update
  - BV Open Studios
  - EMF Camp
  - Agree Acceptable Space Usage
  - Defining committee member roles
  - Volunteer coordinator position
  - Volunteers: "Whats needed to run Hackspace" Wiki Page , Minimum requirement for membership
  - G10 DNH Labels Action needed before the end of March
  - Hackspace G10 and G11 room reorganisation and tidy up

===== Attendees =====
Committee: To be completed

BOTLab members: To be completed

===== Topics discussed =====

  * **Apologies** Toby S
  * **Action points** from previous meeting
    * Investigation of wiring lathe up to 3-phase on-going. Nik M sorting. Mains sockets also.
    * Insurance compliance ongoing
    * Workshop improvements ongoing
    * Skillshares taken on by John W
    * Fire Safety - done, but new sofa needs to be acquired
    * Hackspace door lock - High Security lock £600 + VAT, RFID £1100 + VAT. Joe D to negotiate with Robert
    * CNC Router - Nick will probably get his own, and allow hackspace access
    * Pillar drill - done, but needs new pulley
    * Farewell to Matt Venn
  * Insurace update
    * DH: Toby is taking on responsibility for risk assessments.
  * Laser cutter update
    * Arthur setting up intranet to control access.
    * Discussion about how far to backdate usage charge
  *  BV Open Studios - 22nd to 24th April 2016
    * DH: Penny would like some effort!
    * New Projects?
  * EMF Camp - 5-7 August 2016
    * Opportunity to create new projects
  * Volunteer coordinator position/Defining committee member roles
    * Joe D outlines role of coordinator - contact point for new members, organiser, and 'glue' for hackspace. 
    * Potentially employed as contractor, to avoid insurance problems.
    * Further consideration of role, leading to proposal?
    * Joe D asks for roles of committee members
    * More makerspace type of roles in committee members?
    * RD - We are a hackspace, not a makerspace
    * JW - How hands on does support need to be?
    * Joe D - 3 points: committee transparency; transition... to what? Democracy for proposals.
    * John D - More visibility and to know who to contact
    * Pam - enjoys introducing new members, but needs more clarification on induction, and referrals for help
    * John W - One committee member 'on duty' each Thursday night, as point of contact
    * Arthur A - Limit comments on proposals to 160 characters
    * Joe D - Is there a better way to get proposal approval than the mailing list?
    * Tom G - Conversational dissent should not be stifled
  * Agree Acceptable Space Usage
    * John W - Is there an intention to enforce the 'tidy up after yourself' rule?
    * Action - DH improve signage
    * Ian S - Web cam to identify persistent untidy members
    * David W - We have never done sanctions. Revisit?
    * David H - We need to improve systems to identify membership
    * John W - If the laser cutter desk is dirty, it should be hoovered off. This could be tracked by laser usage.
    * Ultimately, people must be made to clean up after themselves.
  * Volunteers: What's needed to run the hackspace
    * John W - Should there be a wiki page setting out what's needed to run hackspace, and what is required of members, ie volunteering time to keep it running.
    * DH - Another meeting sooner?
    * Joe D - Don't want to alienate membership by requiring time, particularly from people who pay but don't use.
    * Action - wiki page clarifying what's expected of members
  * G10 DNH Labels, room reorganisation and tidy up
    * John W - Green labelled stuff in G10 needs to be turned over.
    * Action - David W setting up doodle for membership-wide clean up day
    * DH - Quarterly clean ups? Generally agreed.
    * IS - Take ownership of donated items, to disassemble and put into stock, or chuck.
  * AOB
    * Joe D - Proposal process undemocratic? Committee has too much power of veto? Transparency?
    * DH - Committee has final legal responsibility.
    * Joe D - Who is responsible for looking at grants and property?
    * DH and John D interested in liaising about this
    * RD (and Tom G) do no agree with limited responses to proposals.
    * DW - Petty cash for consumables and small purchases to be discussed another time