===== 2016/01/12 BOTLab Committee Meeting =====

===== Agenda =====
   * Chairman's Welcome to new Directors
   * **Insurance**
    * Update
  * **Lasercutter**
    * Update
  * **Admin**
    * Add new BOTLab directors to Companies House records
    * Add new BOTLab directors to the bank account
  * **Allocate roles**
    * In particular DW would like to start handing over treasurer responsibilities to someone else
    * RD/DW require someone to temporarily take on the role of manually recording members via macros until a new membership database is setup and generally available
    * Who takes on Deputy Chairman or does that lapse?
  * ** Review of Proposals awaiting agreement.**
  * **Arrangement of space**
    * Can the arrangement of space in the Hackspace be improved? Does it meet the requirements for the disabled?
    * Purchase of consumables - we need to define what constitutes consumables from that used for member projects - do we continue to use the Small Purchase proposal mechanism for consumables?
  * **Petty Cash**
    * Can methods of handing petty cash be improved?
  * **Committee email lists**
    * Are the lists up to date and working?

  * **Any other plans for the year ahead**
    * Upcoming events
    * Arranging Inductions

===== Attendees =====
DH, PN, RD, IS, AA, TS, DW

Apologies: MV
  



===== Topics discussed =====

  * New directors appropriately welcomed
  * **Insurance**
  * **Lasercutter**
    * Update
  * New directors added to bank account - Companies House addition TBD by email
  * **Allocation of roles**
    * Roles to be split between 2-3 committee members to allow redundancy
    * Chair: DW, DH
    * Treasurer: IS, AA (handover from DW)
    * Membership secretary: RD, AA
    * Minute-taking: IS
    * External events: DH, IS and other non-Committee involved with Skillshare (Tarim, RM, CL, JW) and Maker Faires (BL, LM, RS, AB)
    * Publicity: IS (other non-committee: Twitter: LM, BL)
    * Website/wiki: DH, RD, IS, DW
    * Hackspace intranet: AA with support from BL, RD, AS-P
  * ** Review of Proposals awaiting agreement.**
  * **Arrangement of space**
    * Purchase of consumables - we need to define what constitutes consumables from that used for member projects - do we continue to use the Small Purchase proposal mechanism for consumables?
  * **Petty Cash**
  * **Committee email lists**