=====2013/09/17 BOTLab Commitee Meeting  =====

====== Agenda ======
  * Changing BOTLab registered address
  * Allocating roles to committee members
    * Delegating admin responsibilities
    * Selection of Chair
  * Reviewing Hackspace insurance cover
  * Storage for members (putting the plan into action)
  * Signing forms for access to online banking
  * Data Protection
  * Self closing door
  * Key card review
  * Laser cutter agreement
  * Open Studios charge - £20
  * Any other business

====== Attendees ======

Matt Venn, David Henshall, David Wyatt (minute-taker)

====== Minutes ======

  * Changing BOTLab registered address
    * MV to check with Penny whether it's OK to use BV Studios - if so, DFW will change the address with Companies House
  * Allocating roles to committee members (Delegating admin responsibilities Selection of Chair)
    * DW has compiled  a list of admin roles in BOTLab - he's happy to keep doing treasurer job
    * MV happy to continue with event organising
    * Other committee: please put initials by tasks you would be interested in doing
    * And start doing them straight away!
  * Reviewing Hackspace insurance cover
    * expires 14 November 2013
    * DH would prefer an insurance policy specifically for voluntary groups - current policy describes other members as if they're "employees" of committee rather than fellow members!
    * MV chose insurance because he's got personal insurance from them and asked them specifically for our needs
    * DH: esp. important in light of interest from teenagers etc.
    * DH will find alternative options and compare with existing policy
  * Storage for members (putting the plan into action)
    * 35l box plan 
      * Can order stuff delivered to BV Studios - couriers just ring the bell and we (or others) will let them in
      * But we think we should postpone actually setting this up until after the shelves are up!
    * A more general item: arrange a working weekend for space refurbishment! 
      * DH: set a date first and then plan up to that! ~3 weeks time - DW will set up a doodle and rest of committee will encourage members to join in
      * Tasks include:
        * Paint area of bare floor
        * Build shelving units - need to fabricate some sort of metal joiner for "ends" of shelves and obtain wooden panels to go in them
        * Build bench along soldering iron wall (?)
        * Tip run
        * Sort "to hack" items
      * Need a budget for expenses
  * Signing forms for access to online banking 
    * DH has signed - others can be added later
  * Data Protection
    * Delayed until next meeting - DFW to research/prepare
  * Self closing door
    * Discussed at members' meeting
  * Key card review
    * Discussed at members' meeting
  * Laser cutter agreement
    * Discussed at members' meeting
  * Open Studios charge - £20
    * Need to pay it, and repay hackspace members who paid it before - DFW to sort
  * Any other business